Cities

Alkhobar

Digital Transformation and File Management

ID  954

Artificial Intelligence ,Data Analysis and Digital Transformation Training Course

Course : Digital Transformation and File Management

Alkhobar

Hotel Name
Hotel Meeting Room

06 Apr 2025 : 10 Apr  2025

25 Hours

2950 USD

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Course Introduction

Digitization presents a significant challenge for organizations across all industries. As digital content continues to expand at an unprecedented pace, effective policies, processes, and systems are essential to manage this growth, streamline business operations, and enhance overall efficiency. This shift, commonly referred to as digital transformation, requires professionals and organizations to adopt global standards and best practices to optimize the capture, management, and control of digital content.

Digitization and File Management involves establishing structured digital controls and accountability frameworks to govern the valuation, creation, storage, usage, archiving, and deletion of digital information. This process includes key technologies such as scanning, workflow automation, and Optical Character Recognition (OCR). To ensure effective and efficient information management, organizations must implement standardized processes, roles, and performance metrics that align with their strategic goals.

This course provides participants with comprehensive knowledge of digitization, equipping them with practical skills to manage, plan, analyze, and oversee the increasing volume of data and information within their organizations. The curriculum covers international best practices, industry regulations, legal requirements, compliance standards, auditing protocols, and security measures. Topics include National Archives Digitization Guidelines, Scanning and Archiving Processes, Digital Preservation, and ISO 13008 Digital Records Conversion and Migration.

Course Objectives

By the end of the course, participants will be able to:

  • Understand how data and information can be digitized and managed more efficiently and effectively within organizations
  • Develop action plans for scanning, workflow and integration of digital information to support compliance, audits, legislation and regulations
  • Establish and implement a Data Digitization project, including systems, roles and responsibilities  
  • Manage data against international best practices, including ISO 13008 Digital Records Conversion and Migration
  • Develop digitization policies and working procedures
  • Formulate and manage data in accordance with ISO 27001 Information Security standards

Course Outline :

Introduction to Digitization and Standards

  • Introduction to digitization and file management
  • Managing structured and unstructured data
  • Scanning and capture
  • Workflow
  • Metadata, indexing and classification
  • Enterprise search and archiving

Compliance, Regulations and Digitization ISO 13008

  • ISO 13008 digital records conversion and migration
  • Archiving and preservation
  • Data protection and data privacy
  • Document and records management compliance
  • ISO 27001 information security and cyber security

Implementation and Project Management

  • Developing target operating model
  • Roles, responsibilities and reporting
  • Programme planning
  • Quality management planning
  • Risk and issue management

Data Digitization IT Solutions

  • Scanning and Optical Character Recognition (OCR)
  • Indexing and Metadata
  • Workflow and business process automation
  • Enterprise content management systems
  • Document and records management
  • Archiving and preservation

Developing Policy, Procedures and Action Plans  

  • Digitization management policies
  • Develop data lifecycle management procedures and guidelines
  • Create programme and project implementation action plan
  • Case studies

Target Audience:

  • IT Managers
  • Digital Transformation Leaders
  • Document and Records Management Specialists
  • Compliance Officers
  • Quality Assurance Officers
  • Information Security Managers
  • Government Officials
  • Financial Institution Employees
  • HR Managers
  • Archiving and Document Management Professionals

Day 1 - Asset Cost Management Introduction

Maintenance & Reliability Best Practices are critical for every successful individual and company. This workshop delivers many practical and new Maintenance and Reliability Best Practices concepts and tools. You will discuss these concepts and practice using practical tools in case studies and discussion groups. The costs associated with equipment downtime and reduced production can be significant. Learning how to effectively manage all aspects of your industrial facility is a must.This workshop is a combination of instructor lead topic areas and class discussions. Interactive discussions will allow you to hear and learn best in class applications relating to maintenance planning and cost management strategies. You will have the opportunity to ask lots of questions in order to consider how best to apply these tools and techniques in your organization.

Day 2 - Laying the Groundwork

Maintenance & Reliability Best Practices are critical for every successful individual and company. This workshop delivers many practical and new Maintenance and Reliability Best Practices concepts and tools. You will discuss these concepts and practice using practical tools in case studies and discussion groups. The costs associated with equipment downtime and reduced production can be significant. Learning how to effectively manage all aspects of your industrial facility is a must.This workshop is a combination of instructor lead topic areas and class discussions. Interactive discussions will allow you to hear and learn best in class applications relating to maintenance planning and cost management strategies. You will have the opportunity to ask lots of questions in order to consider how best to apply these tools and techniques in your organization.

Day 3 - Applying the Value based Process

Maintenance & Reliability Best Practices are critical for every successful individual and company. This workshop delivers many practical and new Maintenance and Reliability Best Practices concepts and tools. You will discuss these concepts and practice using practical tools in case studies and discussion groups. The costs associated with equipment downtime and reduced production can be significant. Learning how to effectively manage all aspects of your industrial facility is a must.This workshop is a combination of instructor lead topic areas and class discussions. Interactive discussions will allow you to hear and learn best in class applications relating to maintenance planning and cost management strategies. You will have the opportunity to ask lots of questions in order to consider how best to apply these tools and techniques in your organization.

Day 4 - Ensuring the Continuity of the Value-based Process

Maintenance & Reliability Best Practices are critical for every successful individual and company. This workshop delivers many practical and new Maintenance and Reliability Best Practices concepts and tools. You will discuss these concepts and practice using practical tools in case studies and discussion groups. The costs associated with equipment downtime and reduced production can be significant. Learning how to effectively manage all aspects of your industrial facility is a must.This workshop is a combination of instructor lead topic areas and class discussions. Interactive discussions will allow you to hear and learn best in class applications relating to maintenance planning and cost management strategies. You will have the opportunity to ask lots of questions in order to consider how best to apply these tools and techniques in your organization.

The European Quality of Training and Management Consulting relies on advanced methodology in developing skills and enhancing the effectiveness of human resources. The company adopts modern methods to achieve these goals. In order to achieve its objectives, European Quality follows the following steps in a precise and professional manner:

  • Lectures and Visual Presentations:
    • Theoretical lectures are presented through PowerPoint presentations, videos, and short films, providing a comprehensive and enjoyable learning experience.
  • Scientific Assessment:
    • Trainees are thoroughly assessed before and after the training program to ensure the desired objectives are achieved and to provide necessary guidance.
  • Brainstorming and Role-playing:
    • Innovation and problem-solving are encouraged through brainstorming sessions and role playing experiences.
  • Practical Cases:
    • Practical learning is emphasized through cases relevant to the subject matter and the nature of work for the trainees, contributing to the development of practical skills.
  • Final Evaluation and Certificates:
    • A comprehensive assessment is conducted at the end of the program. Trainees are awarded attendance and participation certificates recognized by the European Quality Training and Management Consultancy , provided they have completed at least 80% of the program days.
  • Training Materials:
    • Professional trainers and experts in various fields create scientific and practical training materials, which are printed and retained, and distributed on CD or flash drives to ensure easy access to the content.
  • Post-Training Follow-up:
    • European Quality Training and Management Consultancy provides continuous support after the training program. This support includes additional consultancy sessions or workshops to ensure the continuity of learning and the application of acquired skills in the working environment.
  • Customized Training Programs:
    • Training programs are designed to meet the needs of individual companies and institutions. Client needs are carefully analyzed to ensure that the training content aligns with their specific objectives and achieves the desired impact.
  • Utilizing Technology:
    • Training incorporates modern techniques such as online platforms and distance learning to provide flexible and effective learning experiences. Participants can access educational resources online and engage in discussions and online workshops.
  • Specialized Trainers:
    • Trainers and lecturers are carefully selected to ensure they have high expertise in their fields. Experience and professionalism are added to the training to ensure the delivery of high-quality content and effective learning experiences.
  • Encouraging Participation:
    • European Quality Training and Management Consultancy encourages active participation and interaction during training sessions. Interactive activities such as group discussions and collective exercises are organized to stimulate effective participation in the learning process.
  • Focus on Personal Transformation:
    • Participants are encouraged to think critically and develop problem-solving skills and decision making abilities. They are guided towards achieving personal and professional transformation, leading to improved performance in their work areas.
  • Continuous Assessment:
    • Continuous assessments are provided to evaluate participants performance and their understanding of the training materials. This assessment is used to modify the training program if necessary and ensure the desired results are achieved.
  • Terms and Conditions:
    • Terms and conditions apply to all training programs. It is assumed that registering for any training program implies the participants agreement to these terms, including registration, payment, and cancellation policies.
  • Prices and Discounts:
    • It is noted that the prices displayed on the website do not include a 5% value added tax. All prices are subject to discounts according to the companys policies.

European Quality Training and Management Consultancy of Training and Management Consulting reserves the right to change the location of the training program, change the accredited lecturers for program delivery, hold, or cancel the program in line with the companys vision and program conditions and our quality policy.

European Quality Training and Management Consultancy is certified

ISO 9001-2015

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