Course Introduction
Digitization presents a significant challenge for organizations across all industries. As digital content continues to expand at an unprecedented pace, effective policies, processes, and systems are essential to manage this growth, streamline business operations, and enhance overall efficiency. This shift, commonly referred to as digital transformation, requires professionals and organizations to adopt global standards and best practices to optimize the capture, management, and control of digital content.
Digitization and File Management involves establishing structured digital controls and accountability frameworks to govern the valuation, creation, storage, usage, archiving, and deletion of digital information. This process includes key technologies such as scanning, workflow automation, and Optical Character Recognition (OCR). To ensure effective and efficient information management, organizations must implement standardized processes, roles, and performance metrics that align with their strategic goals.
This course provides participants with comprehensive knowledge of digitization, equipping them with practical skills to manage, plan, analyze, and oversee the increasing volume of data and information within their organizations. The curriculum covers international best practices, industry regulations, legal requirements, compliance standards, auditing protocols, and security measures. Topics include National Archives Digitization Guidelines, Scanning and Archiving Processes, Digital Preservation, and ISO 13008 Digital Records Conversion and Migration.
Course Objectives
By the end of the course, participants will be able to:
- Understand how data and information can be digitized and managed more efficiently and effectively within organizations
- Develop action plans for scanning, workflow and integration of digital information to support compliance, audits, legislation and regulations
- Establish and implement a Data Digitization project, including systems, roles and responsibilities
- Manage data against international best practices, including ISO 13008 Digital Records Conversion and Migration
- Develop digitization policies and working procedures
- Formulate and manage data in accordance with ISO 27001 Information Security standards
Course Outline :
Introduction to Digitization and Standards
- Introduction to digitization and file management
- Managing structured and unstructured data
- Scanning and capture
- Workflow
- Metadata, indexing and classification
- Enterprise search and archiving
Compliance, Regulations and Digitization ISO 13008
- ISO 13008 digital records conversion and migration
- Archiving and preservation
- Data protection and data privacy
- Document and records management compliance
- ISO 27001 information security and cyber security
Implementation and Project Management
- Developing target operating model
- Roles, responsibilities and reporting
- Programme planning
- Quality management planning
- Risk and issue management
Data Digitization IT Solutions
- Scanning and Optical Character Recognition (OCR)
- Indexing and Metadata
- Workflow and business process automation
- Enterprise content management systems
- Document and records management
- Archiving and preservation
Developing Policy, Procedures and Action Plans
- Digitization management policies
- Develop data lifecycle management procedures and guidelines
- Create programme and project implementation action plan
- Case studies
Target Audience:
- IT Managers
- Digital Transformation Leaders
- Document and Records Management Specialists
- Compliance Officers
- Quality Assurance Officers
- Information Security Managers
- Government Officials
- Financial Institution Employees
- HR Managers
- Archiving and Document Management Professionals