Overview :
This training help participants acquire basic knowledge and skills of electronic archiving system.
Outcomes:
By the end of this program, each participant will be able to:
- To differentiate between conventional and electronic archiving
- Develop the skills of the participants in the field of secretarial work.
- Be Introduced to the importance of files and archiving.
- Be familiarized with the scientific methods to save and archive documents
- Get acquainted with the modern archiving systems and how they work
- To list basic e-Archive requirements, features and characteristics.
- To identify distinguishing features of e-Archiving System available in the market.
- Ability to archive and retrieve various types of documents (hardcopies ,emails, fax …etc)Ability to manage a customized e-Archival system.
- Log register for in/out documents to CEO office
Course Outline:
- Introduction to Archiving
- Definition of conventional Archive
- Executive Secretary .. concept & importance
- Definition of e-Archiving
- e-Archiving management system
- Requirements of e-Archive system
- Hardware.
- Software.
- Utility programs.
- e-Archive System Cycle.
- e-Archive System features and characteristics.
- Currently available e-Archive System:
- Closed Sources Applications.
- Open Source Applications.
- Visiting a selected set of e-archive system websites
- Hands on training in:
- How to create repository for categorized documents
- Using ready made packages
- Using customized software like MS-Access, Windows explorer, Portal and SharePoint).
- How to uploading and download files.
- How to archive different types of documents.
- How to retrieve stored document or files.
- Tips on how best to manage your e-Archive system.
- Comparison bet. Archive , document management system